Online registration is now closed. For on-site registration please refer to Registration Desk at FA, 1st floor.
GUARANT International (further referred to also as the Conference Secretariat) has been appointed as the official hotel accommodation agent for the 12th Conference of the European Sociological Association (ESA 2015) and will handle all related arrangements.
List of hotels
A number of hotels of various categories at reduced rates are available for participants of ESA 2015. List of hotels available HERE. Details on the left sidebar.
For group reservations please contact the Conference Secretariat at e-mail address email@example.com, telephone number +420 284 001 444 or fax number +420 284 001 448. Our professional staff will assist you to find a suitable hotel for your stay and handle your reservation.
How to make a hotel reservation
To make a hotel reservation, it is necessary to fill in the Online Accommodation Form. Please note that the online Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all online forms. Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.
All rates quoted are per room per night including breakfast (except for Na Větrníku Dormitory, Bubeneč Dormitory and Sinkuleho Dormitory, which do not include include breakfast) and 15% VAT. Should VAT change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.
Extras are to be paid directly at the hotel reception before departure.
- Reservation confirmation for all hotels (except of Hotel DAP, Masaryk Dormitory, Na Větrníku Dormitory, Bubeneč Dormitory and Sinkuleho Dormitory)
A one-night deposit is required to guarantee the reservation. After the payment is received, your hotel reservation will be confirmed by e-mail. The remaining amount has to be paid directly to the hotel upon check-in/out. A one-night deposit must be paid until July 27, 2015.
Immediate full pre-payment is required to guarantee the Non-Refundable reservations. After the full payment is received, your hotel reservation will be confirmed by e-mail
- Reservation confirmation for Masaryk Dormitory, Na Větrníku Dormitory, Hotel DAP, Bubeneč Dormitory and Sinkuleho Dormitory
Full pre-payment is required to guarantee the reservation. After the full payment is received, your hotel reservation will be confirmed in writing by e-mail. Hotel accommodation must be paid until July 20, 2015.
In case you share the room with another conference participant, it is possible for each participant / roommate to pay only half of the total hotel expenses. Invoice can be issued upon request after the conference. Please include this request as a note in your accommodation form.
Cancellations, changes and refunds
Please inform GUARANT International about any amendments or cancellations in writing by e-mail firstname.lastname@example.org or fax +420 284 001 448. Telephone amendments will not be accepted. Date of delivery of your written cancellation to the Conference Secretariat will be considered as the date of cancellation. Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the conference.
The Conference Secretariat reserves the right to charge a handling fee of 30 EUR at any name change of a hotel reservation.
- Cancellation conditions for all hotels (except of Hotel DAP, Masaryk Dormitory, Na Větrníku Dormitory, Bubeneč Dormitory and Sinkuleho Dormitory)
The following cancellation conditions apply to the cancellation:
Cancellation before and on July 27, 2015: full refund (less 30 EUR handling fee)
Cancellation after July 27, 2015: one night cancellation fee
No show: one night cancellation fee
Please note, that for shortening of your hotel reservation after check-in hotel regular cancellation conditions for conferences apply (cancellation fee can be up to 100% of cancelled nights).
In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released. Change of the arrival date has to be announced to the Conference Secretariat no later than 2 days prior your arrival, otherwise one-night cancellation fee will be charged.
Any reduction or cancellation: 100% Cancellation fee
No show: 100% Cancellation fee
No changes of non-refundable reservations (this includes name change) will be accepted, 100% cancellation fee will be applied.
Conference Secretariat will process all reservation requests by August 21, 2015 or at the registration desk on site. Please note that for any refund we reserve the right to charge 30 EUR handling fee.
- Cancellation conditions for Masaryk Dormitory, Na Větrníku Dormitory, Hotel DAP, Bubeneč Dormitory and Sinkuleho Dormitory
The following cancellation conditions apply to the cancellation or shortening of a hotel reservation:
Until July 20, 2015
Full refund (less 30 EUR handling fee)
July 21, 2015 – July 30, 2015
20% of total amount
July 31, 2015 – August 10, 2015
50% of total amount
August 11, 2015 – August 16, 2015
80% of total amount
From August 17, 2015
100% of total amount
100% of total amount
In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released. Conference Secretariat will process all reservation requests by August 21, 2015 or at the registration desk on site. Please note that for any refund we reserve the right to charge 30 EUR handling fee.
Methods of payment
Accommodation expenses must be paid in EUR by one of the following methods:
1. Credit card
For payments through the Online Payment System only MasterCard/Eurocard, Visa and Diners Club credit cards are accepted. These payments will be charged in EUR.
For payments using American Express credit cards please complete the Credit Card Payment Authorization Form and kindly send it signed by a card holder to the Conference Secretariat by fax +420 284 001 448, not via e-mail for security reasons. The payment will be charged in Czech crowns (CZK) at the exchange rate of the Czech National Bank valid on the date of payment. The approximate exchange rate is 1 EUR = 27,608 CZK (February 2015).
Credit Card Payment Authorization Form can be also used for MasterCard/Eurocard, Visa (will be charged in EUR) and Diners Club (will be charged in CZK).
2. Bank transfer
Please note that payments by bank transfer will only be accepted by August 03, 2015. After this date only payments by credit cards will be accepted (either by using the Online Payment System or by submitting the Credit Card Payment Authorization Form).
Hotel accommodation must be paid in EUR:
Bank name: Ceskoslovenska obchodni banka
Bank address: Na Prikope 18, 110 00 Prague 1, Czech Republic
Account name: GUARANT International spol. s r.o.
Account number: 478 533 893/0300
IBAN: CZ69 0300 0000 0004 7853 3893
Details of payment: 201514x (where “x” is your Participant ID on the Letter of Confirmation), participant´s name
All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.