Instructions for Oral Presentation

Presentation Submission

How to submit your presentation at the Conference

  • Please, come to meeting room before the beginning of your session and upload your presentation to the PC in the room.
  • Your own computer for the presentation will be accepted only in urgent cases. If you use McIntosh, please bring your own adapter for VGA input and please ask technician for help
  • In case of problems, please ask technician for help

In order to avoid any problems with your presentation, please make sure it fulfils the necessary needs, and read carefully the instructions below:

How to prepare your presentation 

PowerPoint Instructions

  • Please use the Microsoft PowerPoint 97-2007, 2010* or 2013* (*.ppt) or (*pptx), to guarantee they will open successfully on an on-site PC.
  • Please prepare you presentation in 4:3 format (screen are in format 4:3)

·         We recommend you to save your PowerPoint presentation using PPT(X) format instead of PPS.

  • Please note that we cannot guarantee the quality of Macintosh-based presentations, please check in advance (2 hours before your session starts) their Windows compatibility.
  • Please note the Presentation System used during the Congress also support the PDF presentations.

Pictures/Videos

  • JPG images are the preferred file format for inserted images. GIF, PNG or BMP formats will be accepted as well.
  • Images inserted into PowerPoint are embedded into the presentations. Images that are created at a dpi setting higher than 300 dpi are not necessary and will only increase the file size of your presentation. Try to avoid overloading your presentation with unnecessary images.
  • In case you have any videos in your presentation - please test your presentation with the on-site PC several hours before your presentation. Generally WMV and AVI format should work with no difficulties.

Fonts

  • Only fonts that are included in the basic installation of MS-Windows will be available (English version of Windows). Use of other fonts not included in Windows can cause the wrong layout / style of your presentation.
  • Suggested fonts: Arial, Times New Roman, Tahoma, calibri
  • If you insist on using different fonts, these must be embedded into your presentation by choosing the right option when saving your presentation, see details below: 
    - Click on „File“, then „Save As“ 
    - Check the „Tools“ menu and select „Embed True Type Fonts“

How to save and submit your presentation

How to save your presentation

  • Please save your presentation in one of the following disc or medium:

- CD-ROM (CD-R/RW) , DVD-ROM (DVD±R/RW)

- USB flash disc

- External hard or solid state drive

  • Save all files associated with your presentation (PowerPoint file, movie / video files, etc.) to one folder / location.
  • In case you are presenting more than one presentation during the Congress, save different presentations to different folders and name them clearly to avoid on-site misunderstandings and problems.
  • Always make a backup copy of your presentation and save it on a different portable disc or medium than the original presentation.
  • DVD-RAM and Blu-ray Disc will not be available.

 

Other information

  • When your session is over, your presentation will be deleted from all computers, no copies or backups will be made.
  • All speakers are requested to keep the time of their presentation.

Standard equipment of the session rooms

Please see below the list of standard equipment of the rooms.

  • data - video projector
  • screen
  • laptop

Wi-Fi / Internet Connection 

WiFi will be available in the whole building.